The name of this organization shall be the Hot Springs Village Women's Nine Hole Golf Association.
ARTICLE 2 - PURPOSE
The purpose of this organization shall be to provide friendship, enjoyment and an opportunity to improve the members golfing abilities.
ARTICLE 3 - MEMBERSHIP AND DUES
Section 1: Initially, membership to the Women's Nine-Hole Golf League shall require the following: a) Property ownership in Hot Springs Village (Resident or Non-resident); or ownership a of golf privilege amenity in Hot Spring Village. b) An established handicap index that has been determined by recording ten 9-hole scores; five 18-hole scores or any combination thereof, from any regulation golf course. On play days, the maximum handicap index is 40. If a member does not have a handicap, trending will be used by a trending method as determined by Golf Pro.
Section 2: The dues may vary from year to year as costs may vary. No refunds will be given after the league has started. GHIN (Golf Handicap & Information Network) will be the handicapping system. This cost will be paid annually to the POA by the individual member.
Section 3: Any member in good standing shall have the right to vote, to attend meetings, to serve as chairman of committees, and to hold office. The member may serve on any committee.
ARTICLE 4 - OFFICERS
Section 1: The officers of the organization shall be a President, a Vice President, a Recording Secretary and a Treasurer.
Section 2: Officers shall be elected to serve a term of one year, but may be re-elected for an additional term of one year to the same office. After election for two successive terms to the same office, re-election is barred for a period of one year, except the office of Treasurer and the Recording Secretary, whose terms are not limited.
Section 3: The election of officers shall be held at the Annual Meeting. The new officers shall be installed at that time and take office at once, except for the Treasurer who shall take office after November 1 of the year in order for the books to be audited before her term of office begins. If a vacancy occurs, the Board shall appoint the Secretary and/or Treasurer at a special meeting. The entire membership shall vote on a replacement for President or the Vice President.
ARTICLE 5 - DUTIES OF OFFICERS
Section 1: Duties of the President shall include action as the Chief Executive Officer and supervising the general management of the organization. The President shall appoint the Chairman of all Standing Committees and Special Committees as occasion may demand. The President shall be an ex-officio member of all committees except the Nominating Committee. The President shall perform all duties incident to the office of President.
Section 2: The Vice President shall serve as President if that officer is unable to function in her role. The Vice President shall also move up to the office of President the next season, if the current President does not desire to serve a second term. She shall also serve as Social Chairman, responsible for organizing the New Member Coffee, the Spring Luncheon and the Annual Meeting.
Section 3: The recording Secretary shall take minutes at all league meetings and keep records of those meetings. She will be responsible for transmitting the minutes to the officers of the board for approval. After minutes are approved, she will forward to the Webmaster to post on the website. The Publicity Chair shall serve as Recording Secretary if that officer is unable to function in her role.
Section 4: The Treasurer shall be responsible for keeping an accurate record of all financial affairs, and all monies shall go through the books maintained by the Treasurer. The Officers must approve all expenditures not included in the budget. The Treasurer shall render a report at the end of the year, to an Auditor appointed by the President.
ARTICLE 6- EXECUTIVE BOARD
Section 1: The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and the Chairman of the Standing and Special Committees.
Section 2: Meeting of the Board shall be held at times the President deems necessary. All new business shall be presented to the Board for action and/or recommendations to the General Membership.
ARTICLE 7 - MEETINGS
Section 1: The time and place of the General Meetings may be determined by the President and/or the Board.
Section 2: The Annual Meeting of the General Membership shall be held the week after the final league play of each year for the election of officers, annual reports of Officers and Standing Committees and such other business as may properly come before the meeting.
ARTICLE 8 - STANDING AND SPECIAL COMMITTEES AND APPOINTMENTS
Section 1: The President shall appoint a Nominating Committee, to consist of two members from the Board, two from the General Membership and one from the previous Nominating Committee no later than September 1st. The Nominating Committee shall prepare a slate of nominees for President, Vice President, Recording Secretary, and Treasurer no later than October 15th, to be presented at the Annual Meeting. Nominations may be made from the floor with a majority of those present and voting necessary to place the names proposed on the slate with other nominees.
Section 2: The President shall appoint special Committees as the need arises. Chairman of the Committees shall be members of the Executive Board.
Section 3: An Auditor shall be appointed by the President to audit the Treasurer's reports by by November 1st and report the findings at the General Meeting the following year.
ARTICLE 9 - EXECUTION OF PAPERS
Section 1. The President or representative shall sign all official papers made, accepted or executed by the organization thereof.
Section 2. All checks drawn against funds of the organization shall be signed by one of the following: the Treasurer, the President, or the Vice President.
ARTICLE 10 - AMENDMENTS
The Constitution and/or Bylaws may be altered, repealed or amended by the affirmative vote of a majority of the members present and voting at any regular or special meeting of the organization, provided that notice of the meeting has been posted two weeks in advance of the meeting. The Chairman of The Constitution and Bylaws will make necessary updates and maintain a record of changes.
Approval of the Constitution by members present and voting at the September 30, 1982 meeting shall give it immediate effect.
REVIEWED AND REWRITTEN IN 1997 ADDING TO THE CONSTITUTION AND BYLAWS AMENDMENTS VOTED ON AND APPROVED BY THE MEMBERSHIP AT THE JUNE 20, 1985 MEETING, THE OCTOBER 27, 1988 MEETING, THE OCTOBER 3, 1997 MEETING, THE APRIL 3, 1998 MEETING THE OCTOBER 9, 1998 MEETING, THE OCTOBER 15, 1999 MEETING, THE MARCH 4, 2003 MEETING, THE MARCH 27, 2009 MEETING, AND THE MARCH 26, 2010 MEETING.
Amendments to The Constitution were unanimously approved by members attending the Annual Meeting held November 9, 2018. Changes on this date will be maintained and carried forward by Constitution Committee Chair.